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How to charge a deposit
Protect your calendar and cash flow with upfront deposits on projects and bookings.
Deposits commit the client and cover your opportunity cost if they cancel. Common amounts are 25–50% for creative work and 30–50% for trades and events.
Always document deposit terms in the estimate — what happens if the client cancels, and whether the deposit applies to the final balance.
Step by step
State deposit terms in the estimate
Amount, due date, and cancellation policy.
Invoice the deposit separately
Send a deposit invoice before work begins or the date is held.
Collect payment online
Use a payment link so the deposit clears before you start.
Apply to final invoice
Show the deposit as a credit on the final bill.
Document everything
Keep signed estimates and paid deposit records.
How much should I charge?
25–50% is standard. Higher deposits for custom work with material costs or non-refundable dates.
Is a deposit refundable?
Define this in writing. Many creatives make deposits non-refundable after a cancellation window.
Why teams choose InvoyFlow
Fast to start
Create a polished invoice in under two minutes — no accounting degree required.
Get paid online
Accept card and PayPal payments on every invoice with one-click setup.
Estimates & receipts
Win work with estimates, then convert to invoices and issue receipts automatically.
Fair pricing
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