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How to write invoice payment terms
Clear payment terms prevent disputes and set expectations upfront.
Payment terms are the contract language on your invoice. Vague terms invite late payment and awkward conversations.
Strong terms specify when payment is due, what happens if it is late, and exactly how to pay.
Step by step
Choose a due date policy
Due on receipt, Net 15, Net 30 — match industry norms.
Specify accepted methods
Card, PayPal, ACH, check — list what you accept.
Define late fees
Percentage or flat fee after X days overdue, where legal.
Note deposit requirements
If applicable, reference deposit already paid and balance due.
Add dispute window
e.g. "Questions within 5 business days of receipt."
What does Net 30 mean?
Payment is due 30 days after the invoice date.
Can I save default terms?
Yes. Set default terms in InvoyFlow settings for every new invoice.
Why teams choose InvoyFlow
Fast to start
Create a polished invoice in under two minutes — no accounting degree required.
Get paid online
Accept card and PayPal payments on every invoice with one-click setup.
Estimates & receipts
Win work with estimates, then convert to invoices and issue receipts automatically.
Fair pricing
Start free. Core is $8/mo, Unlimited is $15/mo — no surprise fees.